About Aivres

Aivres is a leading global data center and cloud computing solutions provider committed to delivering innovative technologies that propel the world’s leading industries to new frontiers. We deliver and deploy robust, performance-optimized, purpose-built platforms to major data centers around the globe.

We are seeking a detail-oriented and proactive Buyer to join our team. This individual will be responsible for purchasing high-quality components and materials required to build and configure servers. The ideal candidate will have a strong understanding of IT infrastructure, server components, and supply chain management to ensure that we are getting timely delivery for all server-related purchases.

Primary Responsibilities

Purchase Orders and Management

• Responsible for day-to-day procurement execution, including PO issuance, delivery tracking, shortage/RMA management, and ERP maintenance, with full professional fluency in English and Mandarin.
• Monitor and maintain optimal inventory levels of server components to avoid shortages or overstock.
• Provide regular status updates on orders, shipments, and inventory levels to management and production teams.

Supplier Coordination and Communication

• Liaise with qualified local vendors to coordinate execution issues regarding lead times, quantities, and specifications, while collaborating with the Quality Department to drive corrective actions for material anomalies and provide feedback on vendor delivery performance.
• Build and maintain strong relationships with suppliers and manufacturers, work with strategic buyer team to conduct regular supplier evaluations to ensure they meet performance standards (quality, delivery, support).

Cross-Functional Collaboration & Logistics Execution

• Partner with internal Production and Warehousing/Inventory teams to forecast material requirements, optimize server component stock levels, and align delivery schedules with project timelines to prevent production delays.
• Meanwhile, coordinate with Customs and Logistics teams to manage end-to-end shipments from suppliers, ensuring seamless customs clearance, complete documentation, and cost-effective tracking to destination.

RMA and Quality Management

• Initiate and manage the end-to-end RMA process for assigned materials according to Quality Department feedback —including RMA creation, expediting, credit note (CN) issuance, and exception handling—to ensure the swift return of qualified replacements.

Supply Chain Problem Solving & Issue Resolution

• Mitigate supply chain risks by developing detailed purchase orders based on strategic production requirements and inventory analysis. Proactively address supply chain disruptions, delays, or logistics constraints by working closely with suppliers, shipping agents, and logistics partners, while resolving critical transit issues—such as delayed/lost shipments, incorrect orders, or damaged goods—to ensure prompt returns or replacements.

Data Management, Reporting & Documentation

• Exercise rigorous control over PO specifics, shipping locations, and Incoterms, while organizing comprehensive transaction records and updating internal systems to ensure cross-functional data transparency.
• Compile key supply chain metrics to prepare weekly progress reports for management, while tracking warehouse material receipts and maintaining shipping documents for audit compliance.

Regulatory Compliance & Audits

• Ensure all purchased components and procurement activities comply with company policies, relevant industry certifications, and regulatory standards by maintaining rigorous, audit-ready documentation.

Market Research

• Keep updated with the latest trends in server technology and identify new products or innovations to enhance server builds.

Qualifications

Required:

• Education: Bachelor’s degree in Business, Supply Chain Management, Computer Science, or a related field is preferred.
• Experience: 3+ years of experience in purchasing or procurement, with a focus on IT hardware, server components, or related fields.
• Language Fluency: Fluent in both written and spoken English and Mandarin Chinese.
• System & Technical Skills: Proficient in procurement software (SAP) and Microsoft Office Suite (Excel, Word, PowerPoint).

Preferred:

• Prior experience working with server builders, IT infrastructure, or hardware manufacturing is highly preferred.
• Familiarity with procurement compliance, import/export regulations, RMA processes, or supplier quality management is highly preferred.

Professional Skills & Attributes

• Strong knowledge of server hardware components (e.g., processors, RAM, storage, power supplies).
• Excellent negotiation, communication, and vendor management skills.
• Fast learner with a strong willingness to master new systems, tools, and cross-functional processes.
• Ability to analyze market trends and vendor performance to make informed purchasing decisions.
• Strong attention to detail and ability to prioritize multiple tasks.
• Problem-solving mindset and ability to work independently or in a team setting.

EEO Statement

Aivres is an Equal Opportunity Employer and embraces diversity in our employee population. It is the policy of Aivres to provide equal opportunity to all qualified applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status or special disabled veteran, marital status, pregnancy, genetic information, or any other legally protected status.